Kareem Elsirafy on Efficiency: Essential Communication, Project Management, and Storage Tools
Establishing an environment that efficiency is built right into the company’s operational structure is certain to yield a multitude of short-term and long-term benefits every organization is sure to value and appreciate.
Creating such an environment requires the utilization of specific tools, systems, and strategies designed to encourage communication and collaboration while also ensuring that team members focus solely on the most critically important tasks and responsibilities.
Tools for Fostering Communication and Collaboration
It is absolutely vital that teams operate in an environment that fosters collaboration and ensures the communication between team members is not only clearly understood, but is also freely available and accessible for all team members who will benefit from regularly returning to these conversations for future reference.
Software programs such as Slack and Pipedrive are especially ideal for communication purposes, as team members are able to organize conversations according to a specific topic that can be accessed as a reference tool by any relevant team member at a moment’s notice.
Since these programs can be integrated with many of the other essential tools and systems companies might use, these particular programs are especially valuable in fostering remarkably efficient communication and collaboration among team members.
Project Management Tools
Team leaders and project managers benefit from tools that allow them to get a holistic view of the many different components that might serve as indicators of progress.
Project management tools are necessary to generate the 10,000-foot view every leader values, and these tools certainly influence the overall efficiency of project management through the creation of a centralized and intuitively organized platform.
Team leaders and project managers using Basecamp, for example, benefit from the efficiency made possible through a centrally located and sensibly organized system containing all projects the company might be working on.
Storage Tools and Systems
Cloud-based storage tools and systems are advantageous for a number of reasons that are made possible due to the clouds uniqueness.
Team members and project managers can access relevant files quickly and easily through the use of any internet-enabled device, which certainly increases the productivity rate by allowing all team leaders and members to have more freedom and flexibility when finding time and space to work on their desired projects. With the cloud, you will never run into problems of losing files due to a computer crash or technical difficulties.
In addition to the cloud, there are other useful storage tools such as Dropbox or Google Drive, that allow team members to share file securely through systems that, in most cases, integrate seamlessly and are intuitively designed to ensure ease of use.