14 Tools to set up remote work culture during the Coronavirus outbreak

Mohamed Salama

Mar, 17, 2020

Two days ago, we deployed a full work-from-home strategy to help protect our team members and their families across 3 different continents and more than 5 countries. 

We know that hard times require new measures and being a tech-driven company ourselves, we wanted to share with you some of the best tools we’re using to keep our productivity and communication level as high as ever. 

To make it easier for you, we’re going to identify 6 pillars every startup needs. These pillars are; conferencing - chat - document sharing - project management - design - file sharing.

Let’s dive right into it!

Conferencing

Zoom 

Zoom is a video conferencing app. It is easy to use, affordable and straightforward. During remote Meetings & Video Chat, you can record any call with a full-length video. You can share your screen with teams for combined discussions. Other zoom solutions include video webinar, meetings, Zoom room, business IM, and voice sharing.

Google Hangouts

Google Hangouts is a unified communications service that enables text, voice, or video chats, either one-on-one or in a group. A great tool for big teams who operate on a low budget and/or all they need is a tool to help them conduct online meetings efficiently. Google has made this free until July 1st.

Bluejeans

BlueJeans Meetings is an excellent service for teams who just need to meet, whiteboard, and screen share. Its Dolby-powered directional audio experience is unique and gives you a greater feeling of presence.

Chat

Slack

Slack is a messaging remote work tool that everybody loves. A digital space that enables communication and file sharing among teammates. You can have all your team communication in one place wherever you go with this remote collaboration tool. Slack offers fully native apps for iOS and Android to give you complete functionality.

Hipchat

HipChat is software that allows employees to collaborate, work as teams and manage goals, all in real-time, whether they work in the same office building or are located around the world. One-on-one or group chat is the foundation of the software. HipChat also offers video, group screen sharing, and document exchange.

Flowdock

Flowdock helps your teams get visibility into the work using a single, shared dashboard. See, notify and respond with team chat and group inbox, with 80+ integrations to connect you to the apps you use most.

Document Sharing

Google Docs

With Google Docs, you can write, edit, and collaborate wherever you are. Google Docs brings your documents to life with smart editing and styling tools to help you easily format text and paragraphs.

Project Management

Trello

Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process. Imagine a whiteboard, filled with lists of sticky notes, with each note as a task for you and your team.

Notion

Notion is an all-in-one workspace where you can write, plan, collaborate and get organized - it allows you to take notes, add tasks, manage projects & more. Notion provides the building blocks and you can create your own layouts and toolkit to get work done.

Jira

Jira Software is part of a family of products designed to help teams of all types manage work. Originally, Jira was designed as a bug and issue tracker. But today, Jira has evolved into a powerful work management tool for all kinds of use cases, from requirements and test case management to agile software development. 

Design

Figma

Figma is an interface design application that runs in the browser–but it’s actually much more than that. It’s probably one of the best applications for team-based collaborative design projects.

InVision

InVisionapp is basically a prototyping tool that allows you to create clickable versions of your design. It really works in the early stages of your projects, when you have still mockups, or to create MVPs to test or to present to customers. InVisionapp is very advanced, it allows you also to share projects with your team, comment screens, create animations and transitions and interact with most common design tools like Sketch and Photoshop.

File Sharing

Google Drive

Google Drive is a cloud storage platform to keep all your files in one secure and centralized location. The remote workers can store and share documents, spreadsheets, and slide presentations. It can be used for reporting on weekly metrics. Additionally, Google Drive files can be synced across devices, so the individuals can view and update them from anywhere.

Dropbox

Dropbox is a modern workspace that offers various features for managing remote employees. Remote workers can easily sync, share and collaborate on documents. This cloud storage system has API that makes is useful for remote collaborators. It allows for sharing big files – PowerPoint, photoshop, sketch with anyone.

Having a subset of these remote work tools in your pocket will ensure that you and your team’s productivity stay on point.